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The University permits transfers within tenure-stream appointments in the following specific circumstances.
- Clinical to Regular Tenure-Track
- Assistant Professor (Special Category) to Tenure-Track Assistant Professor
- Single to Joint Appointments; Joint to Single Appointments
Clinical to Regular Tenure-Track
Ìý
Procedure
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The department submits the documentation listed below through the Workday Change Job processÌýrequesting to convert a clinical tenure-track appointment to a regular tenure-track appointment.
Documentation
A Dean’s memo to the Provost and Executive Vice-President (Academic) indicating:
- the type of transfer being requested;
- the reason(s) for the transfer; and
- salary commitments relating to salary minima
A letter from the Department Chair and the staff member indicating their agreement to the transfer.
A letter from the staff member confirming that they have or will imminently relinquish their Plans d'effectifs médicaux and therefore are not clinically active.
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Once approved by the Provost and Executive Vice-President (Academic), a BOG letter will be issued once the Change Job process is complete in Workday.
Assistant Professor (Special Category) to Tenure-Track Assistant Professor
Upon fulfillment of the condition(s) specified in the Official Letter of Appointment (OLA), an Assistant Professor (Special Category) may be appointed to a tenure-track appointment as Assistant Professor. A tenure-track appointment begins either January 1 or ÃÛÌÒ´«Ã½app, whichever date immediately follows the fulfillment of the staff member’s conditions.
Procedure
Condition |
Documentation |
---|---|
Awaiting the award of a doctoral degree |
A copy of the doctoral diploma; or A signed letter from the issuing university on their letterhead attesting that the staff member has completed all degree requirements and confirming the date of graduation; |
Awaiting certification required by a profession |
Proof of professional certification; |
Awaiting completion of professional licensing requirements |
Proof of completion of professional licensing requirements. |
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The department sendsÌýany documentation required to demonstrate that the staff member has met the conditions of the OLA to academic.personnel [at] mcgill.ca.Ìý
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The APO reviews the documentation, and prepares a draft BOG letter for approval by the Acting Associate Provost (Academic Policies & Faculty Affairs).
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Once the dossier is approved and the BOG letter is signed, APO updates the position in Workday.
Single to Joint Appointments; Joint to Single Appointments
Tenure-track appointments can be converted from single to joint or vice-versa depending on the staff member’s level of involvement between one or more units, and with approval from the Department Chairs and/or Deans, depending on the structure of the Faculty.
Procedure
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The department initiates the Change Job process in Workday and attaches any documentation required to convert a tenure-track appointment from either a single to joint or joint to single.
Documentation
A Dean’s memo to the Provost and Executive Vice-President (Academic) indicating:
- the type of transfer being requested;
- the reason(s) for the transfer;
- salary commitments relating to salary minima; and
- the staff member’s primary department if transferring from a joint to a single appointment only
A letter from the Department Chair and the staff member indicating their agreement to the transfer.
-
The APO reviews the documentation, and prepares a draft BOG letter for approval by the Acting Associate Provost (Academic Policies & Faculty Affairs).
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Once the dossier is approved and the BOG letter is signed, APO sends the signed BOG Letter to the staff member via Workday.