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Feb 3rd: Payment via FOAPAL form for airfare/rail bookings was suspended

This memo is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Direct Travel is currently unable to provide Travel Desk with invoices & FOAPAL forms for airfare/rail bookings attributed to a Direct Travel system issue.

On February 3rd, late afternoon, payment via the FOAPAL form for airfare/rail bookings was suspended and will resume once the situation with Direct Travel is rectified.

Effective immediately, airfare/rail booked by Direct Travel must be paid using a personal credit card.

Classified as: travel, Airfare/Rail FOAPAL form, Direct Travel
Category:
Published on: 6 Feb 2023

REMINDER: ***YEAR END FUND TYPE AND ORG CHANGES***

This message is sent out on behalf of Tonia Sciannamblo, Controller (Interim), Financial Services

***YEAR END FUND TYPE AND ORG CHANGES***

Dear Colleagues,

In anticipation of our year-end procedures and to ensure an efficient closing process, please refrain from processing the following changes effective February 7th, 2023until June 4th, 2023:

Classified as: year-end, fund type changes, org code changes, Closure of funds
Category:
Published on: 1 Feb 2023

"McGill Financial Statements" - Month of December 2022

To all Finance users,

The month of December 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via .

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Classified as: December 2022, Financial Statements
Category:
Published on: 11 Jan 2023

"McGill Financial Statements" - Month of November 2022

To all Finance users,

The month of November 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via .

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Classified as: Financial Statements, November 2022
Category:
Published on: 8 Dec 2022

Drop Box in lobby at 3465 Durocher

This memo is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Since 3465 Durocher has sustained water damage, our employees have very limited access to the building.

All Financial Services鈥� mail is being redirected to Student Accounts. Please refrain from using the drop box in the lobby of 3465 Durocher and send all documents/cheques via internal mail instead.

Classified as: 3465 Durocher, Drop Box
Category:
Published on: 6 Dec 2022

Effective December 7th, 2022- Automated Control will be implemented in MOPS

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Effective December 7th, 2022, the following automated control will be implemented in MOPS: a PCard Transaction can no longer be reconciled without an uploaded document.

Classified as: MOPS, PCard, Reconciler, PCard Regulation
Category:
Published on: 6 Dec 2022

Effective Monday December 5th - Threshold removed for FFM/PI approvals on MMP Invoices

This memo is sent on behalf of Fran莽ois Pouliot, Director Procurement Services and Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues

Subsequent to the memo issued on October 3, 2022 (please see below), we are informing you that effective Monday, December 5th, FFMs/PIs will no longer be required to approve any MMP invoices.

Payment to suppliers will automatically be released on invoices processed in MMP where receiving has been completed in MMP.

Classified as: Threshold removed for FFM/PI approvals on MMP Invoices, accounts payable
Category:
Published on: 28 Nov 2022

Transaction Services Deadlines prior to the 2022 Holidays

This message is sent on behalf of Peter Guertin, Interim Associate Director, Transaction Services:

Please take note of the following Transaction Services鈥� deadlines prior to the Holidays:

听

Travel (advances and expense reports)

Classified as: transaction services, deadlines, 2022, holidays, travel, accounts payable, banking services, Finance Accounts Receivable
Category:
Published on: 15 Nov 2022

"McGill Financial Statements" - Month of October 2022

To all Finance users,

The month of October 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via .

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Classified as: October 2022, Financial Statements
Category:
Published on: 8 Nov 2022

"McGill Financial Statements" - Month of September 2022

To all Finance users,

The month of September 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via .

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Classified as: Financial Statements, September 2022
Category:
Published on: 11 Oct 2022

Effective Monday Oct 3rd - Change in threshold for FFM/PI approval on MMP Invoices to $50K

This memo is sent on behalf of Fran莽ois Pouliot, Director Procurement Services and Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues

In November 2020 Procurement and Financial Services jointly implemented the receiving function and invoice processing in MMP. Accordingly, the threshold for FFM/PIs to approve MMP Invoices will be increased from $10,000 CDN to $50,000 CDN (including sales taxes/self-assessed taxes).

Classified as: threshold, 50K, MMP, invoices, approval emails
Category:
Published on: 30 Sep 2022

Updates made to the Payment Request Policy and Procedures

Dear Colleagues,

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In order to clarify certain sections of the Payment Request Policy and Procedures , the following updates have been made:

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P2.2 Options for Signatures/Approvals provides three options signing/approving and the respective requirements:

P2.2.

Options for Signatures/Approvals

Classified as: Updates Payment Request Policy and Procedures
Category:
Published on: 19 Sep 2022

"McGill Financial Statements" - Month of August 2022

To all Finance users,

The month of August 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via .

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Classified as: Financial Statements, August 2022
Category:
Published on: 9 Sep 2022

"McGill Financial Statements" - Month of July 2022

To all Finance users,

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The month of July 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via .

听

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

听

Classified as: Financial Statements, July 2022
Category:
Published on: 9 Aug 2022

Fund Financial Manager Policy Update

This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

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Dear colleagues,

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The Fund Financial Manager Policy has been updated in order to be aligned with the Annual Declaration of Financial Compliance. Please refer to P2.6 and P3.3.

听

听

[Message is sent out over the FIS listserv]

Classified as: Fund Financial Manager Policy, P2.6, P3.3
Category:
Published on: 3 Aug 2022

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