SPOT's Administrative Excellence Centre is AEC-11.
Find your Human Resources and Finance people here
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Find your SPOT Administrative team below:
Student Affairs Manager
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Spencer Keys-Schatia Admin and Student Affairs Officer Tel.: 514 399-9483 adminstudentaffairs.spot [at] mcgill.ca Location: Charles Meredith House |
Supervisor to the Administrative, Student Affair, Technical staff, Casual and Work study staff Manager of Operations and task distribution Hiring and interviewing of full time and part time staff and work study students Assists with hiring and processing of Teaching Assistants (TAs) and Invigilators Assists with Postdoc applications and registration Student funding, scholarships/awards, stipends and travel reimbursements PCARD Administrator Assists with PhD Comprehensive Examinations SPOT Telephone Coordinator SPOT Security Designate (gives approval to grant access to McGill software and systems) Assists and oversees Student Affair events Special projects and requests |
Student Affairs
| Person | Responsibilities and Contributions |
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Ms. Vasi Mathioudakis Student Affairs Coordinator Tel.:听514-398-4517 undergrad.spot [at] mcgill.ca Location: Charles Meredith House |
Undergraduate Programs Rehabilitation Sciences 听 Registration Course changes/add/drop Inter university transfer Credit exemption Supplemental/deferrals Exam conflicts Graduation |
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Ms. Meliza Coronell Admin & GPC Tel.:听514-398-5926 profmasters2.spot [at] mcgill.ca Location:听Charles Meredith House |
Professional Masters Program (Admissions & Events) Casper coordinator for admissions Admissions for the QY and MSc(A)OT and MSc(A)PT SPOT Website (clinical, programs, and admissions) |
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Ms. Marlene Brettler Senior Admin & GPC Tel.:听514-398-2784 profmasters.spot [at] mcgill.ca Location: Charles Meredith House 听 |
Professional Masters Programs (Records & Registration) 听 Records and registration for the professional programs Timetable and class scheduling for the professional programs Final exam scheduling Course related room bookings Admissions for the professional programs Graduation auditing Course creation and course revision for professional programs Departmental committee support Reviews updates GPS eCalendar for professional programs Document requests |
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Admin & Student Affairs Coordinators clinicaleducation.spot [at] mcgill.ca Location: Charles Meredith House  Ms. Nadina Paraschuk Tel.: 514-398-1293
Ms. Roxanne Roman Tel.: 514 396-2001 |
Clinical Education 听 Clinical Education administrative and Student Affairs queries Statistics reporting, maintenance and questions on the Clinical Education Portal Liaison between clinicians and placement offers Monitoring and coordination of Clinical Education site stipends Planning & coordination of Clinical Education professional events and workshops Updating of Clinical Education section on website of School of Physical and Occupational Therapy Facilitate communication between the clinical community and Clinical Education Faculty Communications and Development Committee member and admin support Student Affairs contact for criminal record checks and placement prerequisites NEW OFFICES OF CLINICAL EDUCATION:听 Charles Meredith House at 1130 Pine Avenue West, Montreal QC听 听H3A 1A3 |
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Ms. Tina Portaro Student Affairs Coordinator Tel.:听514-399-9510听 gradcertificates.spot [at] mcgill.ca Location:听Charles Meredith House |
Graduate Certificates 听 Problem solving for students Respond to special requests Admissions, GPA听calculations Registration- add/drop deadlines and withdrawals Graduation, attend convocation Equivalency Program (accept meeting) Help with continuing education workshops |
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Ms. Alina Bezhanyan Admin & GPC Tel.: 514 398-2111 graduate.rehabilitation [at] mcgill.ca Location: Charles Meredith House |
Graduate Rehabilitation Science Programs 听 Admissions (GPA calculations, answer to prospective student questions) Registration: inform students on deadlines, courses to register for, registration approval Problem solving for students: holds, late registration, withdrawals, leave of absence, document request Help students with awards applications (internal and external funding, Travel Grants) Help organize student events: Protocol Presentations, PhD Oral Defense, Orientation Session Room booking for special events Grades approval Graduation approval Help keep track of student progress by keeping the Graduate Tracking system up to date Comprehensive exams (PhD students) Timetable Help with the admission and registration of Graduate Research Trainees Update the website: course guide and course schedule, important dates, resources for students |
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Ms. Mitali Das Student Affairs Coordinator Tel.: 514-396-9592 mitali.das [at] mcgill.ca Location: Charles Meredith House |
PT Professional Qualification Program (Equivalency in Physical Therapy (PT) Program) queries Problem solving for students Registration Course changes/add/drop Track students鈥� progress |
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Program Operations
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| Person | Responsibilities and Contributions |
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Ms. Gulbakhram (Gulia) Avakri Course Technician Tel.: 514 396-2715 crstechnician.spot [at] mcgill.ca听 Location: Hosmer 100 |
Occupational听Therapy Program 听 Support for Occupational Therapy teaching labs/ 听hands-on learning Coordinator for OT lab-related equipment/ teaching materials Assessment Library technician (teaching resources/standardized tests) |
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Ms. Johanne Bourdon Course Technician Tel.:听514 396-2700 crstechnician2.spot [at] mcgill.ca Location:听Hosmer 100 |
Occupational & Physical Therapy Programs 听 Support for Physical & Occupational Therapy teaching labs/ hands-on learning Coordinator for PT lab-related equipment/ teaching materials Technical and audio-visual support to the School鈥檚 faculty and staff Support for Masters projects POTH 624 Support for SPOT website (OT and PT programs/curriculum/student information) Space Committee Chair- coordinate office and laboratory spaces |
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Ms. Heather Hayes Course Secretary Tel.:听514 396 1914 coursesecretary.spot [at] mcgill.ca Location:听Charles Meredith House |
Student assessments and exams including OSCE exams Invigilators First point of contact for Davis House MAIL SERVICES: outgoing, receptions and distribution within Hosmer and Davis Houses Parking passes/Taxi Vouchers Building issues Building access for all staff and faculty UPRINT setup and liaison McGill Marketplace orders Mercury/Course Evaluations Archiving and Shredding |
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Directors' Administrative Support
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| Person | Responsibilities and Contributions |
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Ms. Vanessa Richardson (acting) Ms. Paulina Zacchia (on leave) Administrative Coordinator Tel.:听514 398-3403 admincoord.spot [at] mcgill.ca Location: Charles Meredith House |
Director's Office 听 Provides administrative support to the School Director Provides administrative support to faculty members and select committees (Full Faculty, DC, DTC, & Search) Drafts correspondence and distributes official letters & announcements on behalf of Director and School Acquires Director鈥檚 signature for official letters and research grants Assists in the coordination of School鈥檚 events & faculty meetings Compiles information for the annual report for the School & its committees Collates faculty performance activities for merit & the School鈥檚 annual report Maintains Faculty & Staff contact information and email listserves |
 Ms. Suzana Zavila Pejovic Administrative Coordinator Tel.:听514-398-4113 programadmincoord.spot [at] mcgill.ca Location: Charles Meredith House |
Professional听Programs 听 Administrative support to both OT and PT Program directors and Associate directors OT and PT student, graduate and employer surveys OT and PT Course outlines Program documents Awards 鈥� Convocation reception ceremony Guest/Course assistants/Mentors requests, teaching confirmation, letters of agreement Clinicians requests (OT/PT) Book requisitions (OT/PT) and contacting publishers reference desk copies OT/PT faculty meetings administrative support OT CRD/PT CRD meeting administrative support OT/PT Accreditation administrative support OT Curricular Mapping Exercises- administrative support |
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