Academic Standing

Academic Standing is based primarily on students' Cumulative Grade Point Average (CGPA), but may also be affected by their Term Grade Point Average (TGPA). For students in the B.Ed. programs, it is also based on their performance in the Field Experience courses, and the English Examination for Teacher Certification (EETC). Academic Standing, which is assessed after the end of term, determines if students will be allowed to continue their studies in the next term and if any conditions will be attached to their registration.

Decisions about Academic Standing in the Fall term are based only on grades that are available in January. Grades for courses in which students have deferred examinations and Fall term grades for courses that span the Fall and Winter terms do not affect Academic Standing for the Fall term, even though they will ultimately affect students’ Fall TGPA. Therefore, Academic Standing for the Fall term is designated as “Interim” and should be interpreted as advisory. Interim Standing decisions are mentioned below only if the rules for them differ from those for regular Standing decisions. Students who do not receive a Pass grade for a Fall term EDFE (Field Experience course), or who do not pass the English Examination for Teacher Certification (EETC) after four attempts prior to their third field experience, are placed in Unsatisfactory Standing.

Programs, Courses and University Regulations—2011-2012 (last updated Aug. 16, 2011) (disclaimer)

Satisfactory/Interim Satisfactory Standing

Students in Interim Satisfactory or Satisfactory Standing:

may continue in their program;
have a CGPA of 2.00 or greater.

Programs, Courses and University Regulations—2011-2012 (last updated Aug. 16, 2011) (disclaimer)

Probationary/Interim Probationary Standing

Interim Probationary Standing at the end of the Fall term

Students in Interim Probationary Standing at the end of the Fall term:

may continue in their program;
should evaluate their course load and reduce it;
should consult with their program adviser before the withdrawal deadlines;
are permitted to proceed with the next scheduled Field Experience course, i.e., Winter or Spring, for First- or Second-Year Field Experiences only.

Probationary Standing at the end of the Winter term

Students in Probationary Standing at the end of the Winter term:

may continue in their program;
must carry a reduced load (maximum of 12 credits per term);
are not permitted to take student teaching/Field Experience courses of any level during the next academic year;
must raise their TGPA and CGPA to return to Satisfactory;
should see their departmental adviser to discuss their course selection.

Students will be placed in Probationary Standing

if their CGPA falls between 1.50 and 1.99, and if they were previously in Satisfactory Standing;
if they receive a grade of D for a Field Experience course of any level and were previously in Satisfactory Standing;
if their CGPA falls between 1.50 and 1.99 and their TGPA in Fall or Winter is 2.50 or higher, and if they were previously in Probationary or Interim Unsatisfactory Standing;
if their CGPA is between 1.50 and 1.99 and their TGPA is 2.50 or higher, they were previously in Unsatisfactory Readmitted Standing, and have satisfied the relevant conditions specified in their letter of readmission.

Programs, Courses and University Regulations—2011-2012 (last updated Aug. 16, 2011) (disclaimer)

Unsatisfactory/Interim Unsatisfactory Standing

Interim Unsatisfactory standing at the end of the Fall term

Students in Interim Unsatisfactory standing at the end of the Fall term:

may continue in their program;
should evaluate their course load and reduce it as appropriate;
should consult a departmental adviser, before the withdrawal deadlines, about their course selection for the Winter term;
will not be permitted to proceed with the next normally scheduled Field Experience.

Unsatisfactory Standing at the end of the Winter term

Students in Unsatisfactory Standing at the end of the Winter term:

have failed to meet the minimum standards set by the Faculty;
may not continue in their program.

Readmitted Unsatisfactory Standing

Students who were previously in Unsatisfactory Standing and who were readmitted to the Faculty by the Executive Director, Student Affairs or the Committee on Student Standing will have their standing changed to Readmitted Unsatisfactory Standing. Their course load is specified in their letter of readmission, as are the conditions they must meet to be allowed to continue in their program. They should see their departmental adviser to discuss their course selection.

Students will be placed in Unsatisfactory Standing (Winter or Summer term) or Interim Unsatisfactory Standing (Fall term)

if their CGPA falls or remains below 1.50;
if their TGPA falls below 2.50 and their CGPA is below 2.00 and they were previously in Probationary, Unsatisfactory Readmitted, or Interim Unsatisfactory Standing;
if they receive a failure (F, J, KF, WF) in a student teaching/Field Experience course of any level;
if they receive a failure in the English Examination for Teacher Certification (EETC) for the fourth time;
if they were previously in Unsatisfactory Standing and were readmitted to the Faculty by the Executive Director, Student Affairs or the Committee on Student Standing and have not at least satisfied the conditions to attain Probationary Standing that were specified in the letter of readmission.

Note: Students in either the Concurrent B.Sc. and B.Ed. or the B.Mus. and B.Ed. program who receive an F or J in any Education Field Experience course, or fail the English Examination for Teacher Certification (EETC) for the fourth time, are placed in Unsatisfactory Standing. Although they may complete their term, they are required to withdraw from the Concurrent program. They may, however, contact the Faculties of Science or Music regarding application to a Bachelor of Science or a Bachelor of Music degree.

Readmission

Students should apply on Minerva by July 1 for readmission to the Fall term. Appeals for readmission by students in Unsatisfactory Standing should be addressed to the Executive Director, Student Affairs. Readmission will be considered only when proof of extenuating circumstances that affected academic performance can be provided (e.g., medical or other documentation).

Students in Unsatisfactory Standing for the second time must withdraw permanently. Students who were placed in Unsatisfactory Standing due to a failure in student teaching/Field Experience cannot apply for readmission for at least one full year and are advised to apply for readmission by April 15. Please refer to the Student Affairs Office website for further information: www.mcgill.ca/edu-sao/current/transfers.

Incomplete Standings

Must clear K's, L's, or Supplementals
To Be Determined
Incomplete

Students with Incomplete Standings in the Winter or Summer term may register for the Fall term, but their Standing must be resolved by the end of the Course Change period for that term. Students whose Incomplete Standing changes to Satisfactory, Probationary, or Interim Unsatisfactory Standing may continue in the program. Students whose Standing changes to Unsatisfactory may not continue in their program.

Students whose Standing changes to Unsatisfactory and who wish to ask for permission to continue in their program must make a request to the Associate Dean of Student Affairs as soon as they are placed in Unsatisfactory Standing. Readmission will be considered only when proof of extenuating circumstances that affected academic performance can be provided (e.g., medical or other documentation).

Students whose Standing is still Incomplete by the end of the Course Change period should immediately consult with the Student Affairs Office.

Programs, Courses and University Regulations—2011-2012 (last updated Aug. 16, 2011) (disclaimer)

Faculty of Education—2011-2012 (last updated Aug. 16, 2011) (disclaimer)

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