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Updating Personal Information
Revision, February 2012. Start of revision.
It is important to keep your official records up to date, especially your mailing or billing address, because these are used by the University year round. If your address information on file is invalid, incomplete, or missing, the University will hold your mail. Once you have provided a valid address, the University will resume sending your mail.
You must update your address(es) and/or telephone number(s) and emergency contact information on Minerva (www.mcgill.ca/minerva) under the Personal Menu.
If you are away from campus and do not have access to the Internet, you can request changes by writing to your Student Affairs Office or to Service Point. Your written request must include your signature.
If you need to change important personal information that requires the University to verify official documents, such as a name or citizenship change, or correction of your birth date, you must go in person (as soon as possible) to Service Point, 3415 McTavish Street, Montreal, Quebec, H3A 0C8. Macdonald campus students can request changes in person at the Student Affairs Office, Laird Hall, Room 106.
Revision, February 2012. End of revision.
Legal Documents: Why Does McGill Collect Legal Documents from You?
Legal Documents: Why Does McGill Collect Legal Documents from You?
Revision, February 2012. Start of revision.
Your tuition status at McGill will vary depending on your status in Canada. In order for us to determine your appropriate rate of tuition (Quebec, Canadian out-of-province, or international), we require legal documents confirming your current status. We also require these documents to confirm your valid citizenship/immigration status. To find out which documents you must provide, refer to: Legal Documents: What Documents Does McGill Need from You?
Some of the documents McGill requests of you help us obtain your Permanent Code from the Government of Quebec. This unique 12-character code is issued by the Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS), and is obligatory for all students registered in a Quebec institution.
If you have previously attended school in Quebec, you already possess a Permanent Code, which can be found on your school report card or your CEGEP and/or university transcripts. After you have accepted the University's offer of admission, you can check on Minerva (under the Personal Menu) to see if McGill has received your Permanent Code.
You can consult your tuition and legal status (including your Permanent Code) on Minerva (www.mcgill.ca/minerva). Select Student Menu > Student Accounts Menu > View your Tuition and Legal Status.
Revision, February 2012. End of revision.
Legal Documents: What Documents Does McGill Need from You?
Legal Documents: What Documents Does McGill Need from You?
Revision, February 2012. Start of revision.
Follow the instructions in the first row of this table that apply to you. Send clear, legible copies of documents (not originals).
Fee Exemptions
Fee Exemptions
Students in certain categories may be eligible to claim an exemption from the international rate of tuition fees according to the regulations set by the Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS). These exemptions lower your fees to the Quebec rate of tuition. A list of categories and the required application form are available at www.mcgill.ca/legaldocuments.
Revision, February 2012. End of revision.
Legal Documents: Has McGill Received Your Documents?
Legal Documents: Has McGill Received Your Documents?
Quebec/Canadian/International Fees
Quebec/Canadian/International Fees
Revision, February 2012. Start of revision.
Once McGill has received your documents, it usually takes one week to process them and update your file accordingly.
- Check your tuition status on the Minerva (www.mcgill.ca/minerva) Student Accounts menu: Student Menu > Student Accounts Menu > View your Tuition and Legal Status.
- Check the phrase: Fees currently calculated according to rules for... This will tell you if your tuition status is currently being billed at the international rate, the Canadian rate, or at the Quebec rate. For information on fees, see www.mcgill.ca/student-accounts.
- Electronic billing is the official means of delivering fee statements to all students; you may view your e-bill on Minerva. For more information, see the following website: www.mcgill.ca/student-accounts.
If you do not agree with your tuition status, notify McGill right away. If you provide additional documentation in support of your file after the last day of classes for the given term, McGill will be unable to accept your requested changes, or to update your tuition status rate for that term.
Permanent Code
Permanent Code
The Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS) usually takes one to four weeks to verify or issue your Permanent Code.
- Check your Permanent Code on Minerva: Personal Menu > Name Change or alternately via Student Menu > Student Accounts Menu > View Tuition Fee and Legal Status. If your 12-character Permanent Code appears there, your documents are in order. If not, you have not yet provided McGill with your documents listed in Legal Documents: What Documents Does McGill Need from You? or the Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS) has not yet confirmed that your documents are sufficient to create a Permanent Code.
Revision, February 2012. End of revision.
Legal Documents: What Are the Consequences of Not Providing Your Documents?
Legal Documents: What Are the Consequences of Not Providing Your Documents?
The deadline to submit documents in support of a change to your tuition status is the last day of classes for the current term.
McGill will not produce your ID card until all of your legal documents have been received. Your ID card is essential to the use of many services on campus, and to take your final exams.
If we are missing the required legal documents, a hold will be added to your record preventing you from registering or dropping any courses, and from obtaining your official transcript.
International students who have not provided their valid immigration documents to McGill may be de-registered.
If your tuition status is changed and your fees are reduced as a result of the document review process, McGill will waive the difference on any accumulated late payment or interest charges.
Legal Documents: Where Do I Send my Documents?
Legal Documents: Where Do I Send my Documents?
Revision, February 2012. Start of revision.
- By Email:
- Follow these steps to submit your legal documents electronically.
-
Save the attached file
in an accepted format.
Standard PDF (.pdf) – encrypted PDFs will not be accepted.
Tagged image format (.tif, .tiff for scanned images). Ensure that you save your documents properly in one of the above formats—do not just rename the file extension. Due to the possibility of computer viruses, McGill does not accept Microsoft Word documents (.doc), hypertext files (.htm, .html), JPG, GIF, or any other format.
- Ensure that the resolution used is at least 300 dpi (dots per inch) for an electronic replica (scan) of documentation (e.g., a scan of your birth certificate). The preferred file size is 100KB per image.
- Address your email to legaldocumentation [at] mcgill.ca and attach your relevant scanned document(s). Attach the file(s) to your email; do not include the documents in the body of your email.
-
Put your First Name, Last Name, and McGill ID number in the subject line of your email.
Note: Individual email size (including your attachments) should not exceed 5 MB (5120 KB).
- By Mail or Courier:
- Enrolment Services
- Documentation Centre
- 688 Sherbrooke Street West, Suite 760
- Montreal, QC H3A 3R1 CANADA
- In Person:
- Service Point
- 3415 McTavish Street
- Montreal, Quebec H3A 0C8
- If there is a problem with your documents, contact:
- Telephone: 514-398-7878
- Email:
For the School of Continuing Studies
For the School of Continuing Studies
By Mail or in Person:
- McGill University
- The School of Continuing Studies, Client Services Office
- 688 Sherbrooke Street West
- 11th Floor
- Montreal, QC H3A 3R1
- 514-398-2650
If there is a problem with your documents, contact Client Services at:
Telephone: 514-398-6200
Email: info.conted [at] mcgill.ca; legaldocuments.conted [at] mcgill.ca
Revision, February 2012. End of revision.