Travel Procedure听
The Travel Procedure (鈥渢he Procedure鈥�) is an integral part of the Sustainable Procurement Policy.听 It must be adhered to and applied by all University academic staff, administrative and support staff and students (hereinafter collectively referred to as 鈥渢he Traveler鈥�) travelling in support of the University鈥檚 mission.听
The Traveler shall follow the Procedure for all University travel and other related business expenses. Where applicable, Granting Agency guidelines supersede the Procedure.听
The Procedure provides the framework to facilitate travel-related decisions in alignment with the University鈥檚 sustainability objectives.听 Refer to the Travel Guidelines for further implementation measures.
Special Note
A review of the Travel Procedure (the 鈥淧rocedure鈥�) language revealed certain inconsistencies with McGill鈥檚 position as a University which prioritizes sustainability. We understand that these inconsistencies have resulted in some challenges for travelers and would like to clarify the points below in order to rectify the situation.听 These updates will be made at the next reissuance of the Procedures:
Section 4.1 of the Procedure should include a subparagraph (4.1.3) which states that: 鈥淲hen making travel arrangements, the Traveler should consider the economic, environmental and social impacts of the activities carried out by or on behalf of the University in order to guide decision-making鈥�.
Section 4.4 (Transportation) of the Procedure should begin with a general statement indicating that: 鈥淭he University encourages train travel whenever practical. Train is the preferred mode of transport between Montreal, Ottawa, Toronto and Quebec City, and for other destinations within Quebec and Ontario鈥�.
Section 4.4.1 a) (Air)听should include clarifying language which favors direct flight routes and will now read as follows: 鈥淲herever possible, the Traveler should combine University Sponsored Travel and choose direct flights, which are considered the most sustainable option for air travel. All elements of the routing must be consistent with the requirements of the University activity, taking into consideration specific travel requirements."
Section 4.4.2 (Train)听should state that: 鈥淭he Traveler is authorized to use any class of train fare for any route.鈥�
For any questions or comments please contact travel.procurement [at] mcgill.ca
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