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Anyone who has APPLIED for funding, OR who is CURRENTLY HOLDING an award, from the FRQ - ( S, SC, or NT ). (be sure to notify your Graduate Program office)

• As per the and award program overview, should you already be holding an FRQ award, OR have received an offer of award from the FRQ, you must notify the provincial agency immediately of your federal Tri-Agency award. You MUST accept the federal offer to begin ASAP and follow the instructions of the FRQ.
• Payment information FRQ-(SC, S or NT): Students receiving offers from the FRQ will be paid directly by the Fonds once McGill University has confirmed full time registration status to the relevant agency. For further information, please refer to the FRQ scholarship holder鈥檚 guide or contact the agency (relevant program manager) directly.

IMPORTANT message for awards slated to begin in previous term(s):听Award payments will be made retro-active and may take longer to process. Please plan your budget accordingly

• Read your notice of award carefully to determine if you are required to submit any document yourself to the funding agency.
• Ensure that you are unconditionally registered for the term when you will begin the award. Your record must be clear of any holds or warnings including 鈥淜鈥� grades.
• Forms that must be submitted to Graduate Funding (graduatefunding.gps [at] mcgill.ca) are listed in the table below according to PhD or Master鈥檚 level of funding.
• MAC Users: Use the 鈥減rint鈥� option when saving your document as PDF before emailing. Our computers are often unable to view the contents of the PDF file from a Mac computer if you simply use the save function.

PhD Level: SSHRC & NSERC CGS D (NSERC & SSHRC) PGS D (NSERC) & Doctoral (SSHRC)
听 听	Agency Notice of Award Tri-Agency Payment Request Form (GPS-Graduate Funding is the person responsible for processing award payments) (linked from the award holder's guide). Indicate your start date of award. If this date is different from the date you indicated on your application, or notice of award, please see section below for 鈥淐hanging start date of award鈥�. *note that GPS-Graduate Funding signs as the "Authorized Institutional Official" or SLO and will return the document to you. You are responsible for uploading it to your secure agency extranet.
PhD Level: CGSD CIHR 鈥� ONLY if McGill is indicated as Institution Paid in the application and AFF document
听	Tri-Agency Payment Request Form (GPS-Graduate Funding the person responsible for processing award payments) You must download before filling form. Authorization for Funding (AFF) document (sent directly via email to award holder once the Response to Offer (signed by this office) and Confirmation of Commencement (signed by supervisor) have been submitted to CIHR)
PhD Level: Vanier - SSHRC, NSERC, & CHIR
听	Agency Notice of Award Tri-Agency Payment Request Form听You must download before filling form. Authorization for Funding (AFF) document (sent directly via email to award holder once acceptance of award has been received by Vanier)
Master鈥檚 Level: CGS M - SSHRC, NSERC, & CIHR
听	Agency Notice of Award (downloaded from the Research Portal) Tri-Agency Payment Request Form听You must download before filling form. Activation of Award - Form A Proof of Canadian citizenship, permanent residency, or Protected persons status.
CIHR TRAVEL Awards & Prizes
听	Authorization for Funding document (sent directly via email to award holder once acceptance of award has been received by CIHR) Submit supervisor's name and award holder's McGill ID to graduatefunding.gps [at] mcgill.ca Payment will be made via student's supervisor.
Other CIHR Awards
听	Authorization for Funding document (sent directly via email to award holder once acceptance of award has been received by CIHR) Fund Opening Form 鈥撎� You must download before filling form. Signed by award holder and Supervisor. Include copy of valid certificates if the project requires research involving human or animal subjects. If unsure, verify with your supervisor. (required only if your CIHR fellowship includes a research allowance)

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• If you need to defer the start date of your award later than an available start date (listed in your award holder鈥檚 guide)
• If you need to change the start date of your award to another available start date (listed in your award holder鈥檚 guide)

PhD Level including Vanier CGSV) -听SSHRC, NSERC, *CIHR - ONLY if McGill is indicated as Institution Paid in the application and CIHR Authorization for Funding Form (AFF) document
听	Request for Indicate in your email the reason for the request.
Master鈥檚 Level CGS M: SSHRC, NSERC, & CIHR
听	Request for Indicate in your email the reason for the request.

• If your sponsor, or a third party, is paying for your tuition, fees, and/or health insurance only, you must follow the procedures outlined on the McGill Student Accounts web page.听
• If you are a recipient of a "GPS Co-Sponsorship" then you may reach out to us by emailing: graduatefunding.gps [at] mcgill.ca (subject: GPS%20Co-Sponsorship%20inquiry) (Graduate Funding)

Follow instructions for accepting an offer of award outlined above on this page. Be sure to contact your Graduate Program office. They will have further instructions and information for you. You are required to submit a copy of your Notice of Award and听Fund Opening Form 鈥撎齓ou must download before filling form. Signed by award holder and Supervisor. Ask who in your听Graduate Program office听will be responsible for processing payment of award.

According to the Agency Award Holder鈥檚 Guide, GPS Graduate Funding must confirm your ongoing eligibility to retain your award each year.

• You are required to submit a听GradFunding-Tri-Agency-OngoingEligibilityReport听at least six (4) weeks prior to the anniversary of your award start date. Failure to submit an Ongoing Eligibility Report听will result in award payments being suspended until a satisfactory report is received.
• GradFunding-Tri-Agency-OngoingEligibilityReport
• Holders of a Tri-Agency award must report any changes in student status such as move from full-time to part-time study as well as change in research project, program of study etc. Submit the to graduatefunding.gps [at] mcgill.ca (subject: Tri-Agency%20-%20Changes%20to%20Award%20) (Graduate Funding)

It is the responsibility of every award holder to report any changes to their award. This includes changes to place of study, program of study, research project, supervisor, other funding, or anything else that may affect the eligibility for holding the award. Verify with the award holder鈥檚 guide and/or terms of the award and contact graduatefunding.gps [at] mcgill.ca (subject: Tri-Agency%20-%20Changes%20to%20Award) (Graduate Funding) .

• General Award Holder's Guide (for McGill Awards and Fellowships)
• 听(CIHR, NSERC, & SSHRC)听

Any time that you will be interrupting your program of study, you will be required to interrupt your award payments. Begin the process early and contact your graduate program. You must adhere to both McGill policy and the terms of your award.

• McGill's Graduate and Postdoctoral Leave of Absence Policy
• For funding from a supervisor's research grant, consult听Policies regarding paid parental leave.
• Tri-Agency Award Holders 鈥� submit the 听 and any supporting document required per the听 to graduatefunding.gps [at] mcgill.ca (subject: Interruption%20of%20Tri-Agency%20Award) (Graduate Funding)听*note that GPS-Graduate Funding signs as the "Authorized Institutional Official".
• Provincial FRQ Award Holders 鈥撎鼳n award may be interrupted after it has been activated, if the following conditions are met:

1. Training had already begun for at least one term
2. Trainees must advise the Fonds concerned of their intention to take maternity or parental leave by completing the Report de versement de bourse via . All documents requested must be sent to the Fonds via your e-portfolio in the Declarations - Situation and Required Documents section. No documents sent by e-mail will be accepted.
3. a letter from university confirming the suspension of the study project or program and the authorized suspension duration, or
4. a medical certificate confirming the applicable situation (birth, adoption, interruption of pregnancy after 19 weeks).
5. Questions should be directed to the Program Officer of the award you hold.

• Other external award holders 鈥� consult your award holder's guide and/or terms of award for instructions and required forms. If your award is being paid through McGill, then you must also report to the person responsible for processing your payments. See your graduate program.

An award may be terminated early if conditions for holding the award are no longer met. Please verify your award holder鈥檚 guide and/or terms of your award. Common reasons are completion of the degree or withdrawing from the program for which funding was awarded. Contact your Graduate Program

• Tri-Agency Award holders 鈥� Submit the to graduatefunding.gps [at] mcgill.ca (subject: Termination%20of%20Tri-Agency%20award) (Graduate Funding) as soon as you know the termination. Awards terminating due to degree completion are terminated at the end of the final term.
• Provincial FRQ Award holders 鈥� report to the appropriate agency
• Other external award holders 鈥� report to the funding source according to your award holder鈥檚 guide and/or terms of award. If your award is being paid through McGill, then you must also report to the person responsible for processing your payments. See your graduate program.